Subcontracts
Subcontracts is the FullClarity capability that lets head contractors manage subcontractor work end-to-end — from the day a subcontract is awarded through every variation, every progress claim, and every payment.
Early access
The Subcontracts feature is currently in early access with selected customers. Activation is opt-in per subsidiary — talk to your customer success contact at FullClarity to enable it on your NetSuite account.
What this covers
Subcontracts spans three FullClarity apps because there are two audiences working on opposite sides of the same contract:
- Head contractor uses Project Financials inside NetSuite to set up subcontracts, approve variations, assess incoming progress claims, and convert approved claims into vendor bills.
- Subcontractor uses Connect (web) and Connect Mobile to view their active subcontracts, submit progress claims with supporting documents, and track the head contractor's response.
The three apps share a single source of truth — your NetSuite account. Whatever the subcontractor submits in Connect arrives in NetSuite; whatever the head contractor approves in NetSuite flows back to Connect.
The life of a subcontract
- Head contractor creates the Subcontract in NetSuite, including the Schedule of Values (the line items the sub will claim against).
- Subcontractor signs in to Connect (web or mobile) and sees the active subcontract.
- Subcontractor submits a progress claim against one or more lines, with supporting documents.
- Head contractor assesses the claim line-by-line, optionally adjusting amounts and recording reasons.
- Head contractor finalises the assessment, which issues a statutory Payment Schedule (AU/NZ) or Pay Less Notice (UK) where required.
- Approved claim converts to a Vendor Bill in NetSuite, which AP pays through the normal payment cycle.
- Variations raised during the contract follow a parallel approval workflow with delta-context visibility — approvers see the original value, prior-approved variations, and the specific change up for approval.
Three audiences, three sub-sections
- For head contractors — create subcontracts, approve variations, raise back-charges, assess claims (Project Financials in NetSuite)
- For subcontractors — web — view your subcontracts, submit progress claims, manage variations (Connect web)
- For subcontractors — mobile — sign in, view work orders, submit claims with photos (Connect Mobile)
- Reference: Subcontract states — the lifecycle states a subcontract moves through
A note on permissions
Subcontracts permissions live in two places. As a head contractor, what you can do is governed by your Project Financials permissions in NetSuite — see Project Financials > Permissions. As a subcontractor, what you can see in Connect is governed by the relationship between your organisation and the head contractor's organisation; your administrator manages this through Connect's portal access controls.
There is no separate "Subcontracts permissions" page because these two models work end-to-end through the cooperation of the apps — they aren't a single thing.
Glossary (terms used throughout this section)
| Term | Meaning |
|---|---|
| Schedule of Values (SoV) | The line-item breakdown of what's in a subcontract — what the sub will claim against |
| Revised Contract Value (RCV) | Original contract value + sum of all approved variations |
| Variation | A change order against an existing subcontract — adds or removes scope |
| Progress claim | A claim covering one billing cycle (typically a month) — the sub's invoice |
| Payment Schedule | The head contractor's statutory response to a progress claim (AU / NZ) |
| Pay Less Notice | The UK equivalent of a Payment Schedule |
| Practical Completion (PC) | The subcontract milestone marking the end of active work |